COMPLIANCE ADVISORY
FOR ASBESTOS CONTRACTORS

South Coast Air Quality Management District (South Coast AQMD) has established procedures for the submittal of Rule 1403 Asbestos Removal and Demolition Notifications and related payments completely online. 

Since November 1, 2016, asbestos contractors have been required to submit all Rule 1403 Asbestos Removal and Demolition Notifications and fee payments (via E-Check or accepted credit or debit card) to South Coast AQMD online ONLY; no notifications submitted to South Coast AQMD via mail, fax, or email will be accepted. 

Homeowners performing their own demolitions of the single-family detached residence (house) that they own AND where they reside, may submit notifications by mail to the address on the notification form.

Prior to submitting online Rule 1403 Notifications to South Coast AQMD, demolition contractors and asbestos abatement contractors must first obtain a Facility ID and complete an online registration process.  To comply with EPA’s Cross-Media Electronic Reporting Rule (CROMERR) standards, the identity of the person registering must be confirmed and his/her signature on the registration packet witnessed and stamped by a Notary Public.  The contractor is responsible for payment of any service fee charged for notarization of documents. 

The registration process can take a week or more depending on how quickly the contractor requests and obtains a Facility ID from South Coast AQMD, completes the online registration, gets the registration documents notarized, and submits the registration package to South Coast AQMD.

Registration

Rule 1403 requires that all Notifications include a signed certification that at least one person trained as required in subparagraph (d)(1)(G) will supervise the stripping and removal described by (the) notification. In order to be able to sign an electronic document and comply with this section of Rule 1403, the Environmental Protection Agency (EPA) requires that representatives of Abatement and Demolition companies that will be submitting Notifications to the South Coast AQMD must complete a Registration package and submit it, by mail, to the South Coast AQMD. The EPA’s requirements for being able to sign documents electronically are titled Cross-Media Electronic Reporting Rule (CROMERR), and can be found at https://www.epa.gov/cromerr.

The Registration package will include a wet signature block and associate that signature with login credentials for the Rule 1403 Notification Web Application, thereby linking those login credentials with that wet signature. The signature MUST be witnessed and stamped by a Notary. Staff at the South Coast AQMD will review the Registration package to verify that the person submitting the package is authorized to represent the Abatement and/or Demolition company and sign Notifications electronically when a user uses those login credentials.

To view a PDF document with step-by-step Registration screen captures, please click this link: Rule 1403 Web App Registration, Step-by-step (PDF, 834 kb)

To view screen captures of a Notification being created in the New Rule 1403 Notification Web Application, please click this link: Rule 1403 Notification Web App (Asbestos Removal Notification) (PDF, 4.4 mb)

Registering for South Coast AQMD’s Rule 1403 Notification System

Step1 - Obtain a Facility ID: Contact Asbestos Program staff at the Asbestos Hotline, (909) 396-2336, to obtain a Facility ID for your company. If your company already has a Facility ID, skip to Step 2. When contacting staff to request a Facility ID, please have the following information available:

• Company Name
• Company Address (physical location)
• Company Mailing Address (if different from physical address)
• Owner's Name (according to CSLB)
• Company Phone Number
• Contractor License Number (CSLB #)
• Company Email Address

Step 2 - Go Online: Click the link: Rule 1403 Notification Web Application, click “Not Registered? Create an Account”, complete the information as requested and print the registration materials.

Step 3 - Complete the Subscriber’s Agreement: Locate the Subscriber’s Agreement in the printed registration materials. This document is to be completed by all users. Some portions of the document require handwritten entries; the document must also be signed in the presence of a Notary Public.

Step 4 - Complete the Signing Authoring Agreement: Locate the Signing Authority Agreement in the printed registration materials. This document is to be completed and signed only by individuals signing and submitting the Notifications for their company.

Step 5 - Mail the completed, notarized registration package to South Coast AQMD (via USPS, UPS, FedEx, DHL, etc.) at:

Rule 1403 Notification
Electronic Reporting Verification
South Coast AQMD
21865 Copley Dr.
Diamond Bar, CA 91765

South Coast AQMD Review South Coast AQMD staff will review each registration package to verify that the person submitting the package is authorized to represent and sign Notifications electronically for the abatement and/or demolition company with the user’s login credentials.

South Coast AQMD Approval South Coast AQMD staff will acknowledge by email the successful completion of the registration process and provide authorization to submit online Rule 1403 Notifications to South Coast AQMD.

If you have questions about registration or electronic submittal of Rule 1403 Notifications, please contact:

Asbestos Program,
Toxics & Waste Management,
South Coast AQMD
Rule1403Notifications@aqmd.gov
(909) 396-2336.