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AGENDA
The public may participate at any location listed below.
June 12, 2009 - 9:00 a.m. below
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Location
73-710 Fred Waring Drive, Suite 222
Palm Desert, CA 92260
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ACTION - DISCUSSION |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistants/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Dr. Barry R. Wallerstein
Executive Officer |
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JULY AGENDA ITEMS |
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| 5 |
Appoint Attorney Member Alternate to AQMD Hearing Board
The terms of office for the
Hearing Board Attorney Member and the Alternate expire June 30, 2009.
At its June 5, 2009 meeting, the Board appointed Julie Masters as the
Hearing Board Attorney Member for the term effective July 1, 2009 and
ending June 30, 2012, as recommended by the Administrative Committee.
However, the candidate recommended by the Administrative Committee for
appointment as the Alternate subsequently declined to serve as the
alternate. The item was reconsidered by the Administrative Committee at
its meeting on June 12, 2009, and another candidate selected for
recommendation to the Board. This action is to appoint an alternate
attorney member to fill the new term. |
Saundra McDaniel
Clerk of the Boards |
| 6 |
Recognize
Revenue and Appropriate Funds for PM2.5, NATTS and Enhanced Particulate
Monitoring Programs, Recognize Revenue and Reallocate Unspent Funds for
PAMS and U.S. EPA Community-Scale Air Toxics Monitoring
Programs, and Issue Purchase Order
and RFQs
U.S. EPA has allocated Section 103 Funds in the amount of $807,165 for
the PM2.5 program and $158,950 for the NATTS program. U.S. Department of
Homeland Security (DHS) has allocated $2,173,422 for the Enhanced
Particulate Monitoring Program. Also, unspent FY 2008-09 funds from
other U.S. EPA programs needs to be carried over to the FY 2009-10
Budget. As such, this action is to: (1) recognize revenue and
appropriate funds for the PM2.5, NATTS and U.S. DHS programs; (2)
recognize revenue and reallocate unspent 17th year PAMS funds and U.S.
EPA Community-Scale Air Toxics Monitoring Program funds to the FY
2009-10 Budget; and
(3) issue purchase orders and RFQs for budgeted fixed assets. |
Dr. Chung Liu
DEO/Science & Technology Advancement |
| 7 |
Execute Contract for Student Co-op
Program
Since August 1995, the AQMD had contracted
with the Cal Poly Pomona Foundation (Foundation) for the services of
student interns in Finance and the AQMD Laboratory. These interns
perform a variety of valuable tasks for both Finance and the
Laboratory. The current contracts will expire on August 31, 2009 for
Finance and June 2009 for the Laboratory. This action is to execute
two three-year contracts with the Foundation not to exceed a combined
total of $46,000 per year for student intern services. College students
throughout the region may be provided by the Foundation. Funds for
these contracts have been included in the organization unit’s FY 2009-10
Budget. |
Rick Pearce
Chief Financial Officer |
| 8 |
Report of RFPs and RFQs Scheduled for
Release in July
This report summarizes the RFPs and RFQs for budgeted services
over $50,000 scheduled to be released for advertisement for the month of
July. |
Rick Pearce |
| 9 |
Authorize Purchase of Off-site Storage and Destruction Services
The AQMD maintains
over 3,000 cubic feet of paper records in off-site storage. The AQMD
also performs nightly tape backup onto magnetic tape for the various
minicomputers and file servers under Information Management’s control.
Record retention and best effort in vital protection require off-site
storage of these paper records and computer tapes in case of fire,
earthquake or any other natural disaster. The AQMD’s Records Retention
Policy also requires the destruction of all records and information that
have reached the limit of their retention period. This action is
to obtain approval for the sole source purchase of off-site storage and
destruction services for one year, for paper records, nightly back-up
tapes, and microfiche. Funds for this purchase ($71,380) are included
in the FY 2009-10 Budget. |
Chris Marlia
Asst DEO/
Information Management |
| 10 |
Authorize Purchase of PeopleSoft, Oracle and LibertyNet Software Support
PeopleSoft Integrated
Financial/Human Resources System uses Oracle database software. The
maintenance support for this system expires August 29, 2009. The AQMD’s
Liberty Imaging System provides District users access to records
maintained in electronic format. Support for this system will expire on
July 31, 2009. This action is to obtain approval for the purchase of
PeopleSoft, Oracle and LibertyNet software maintenance support for
another year. Funds ($308,803) for this expense are included in the FY
2009-10 Budget. |
Chris Marlia |
| 11 |
Issue RFP for Information Technology Technological Position Audit
AQMD requires the services of qualified Information Technology
(IT) audit professionals to perform an IT performance audit to help
determine opportunities for hardware, system and software modernization.
This type of audit is known as a technological position audit. Its
purpose is to review and evaluate the information technologies currently
in place and those that are needed to support AQMD's business goals. |
Chris Marlia |
| 12 |
Report on Major Projects for Information Management Scheduled to Start
During First Six Months of FY 2009-10
Information Management
is responsible for data systems management services in support of all
AQMD operations. This action is to report on major automation contracts
and projects to be initiated by Information Management during the first
six months of FY 2009-10. |
Chris Marlia |
| 13 |
Local
Government & Small Business Advisory Group Minutes for April 10, 2009
Meeting.
Attached for
information only is the Local Government & Small Business Advisory Group
minutes for the April 10, 2009 meeting. |
Anupom
Ganguli
Asst. DEO/
Legislative & Public Affairs |
| 14 |
Review July 10, 2009 Governing Board
Agenda |
Dr. Wallerstein |
| 15 |
Other Business
Any member of this body, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt. Code Section
54954.2) |
Dr. Burke |
| 16 |
Public Comment Period
Members of the public may address this body concerning any agenda
item before or during consideration of that item (Govt. Code Section
54954.3 (a)). All agendas for regular meetings are posted at
District Headquarters, 21865 Copley Drive, Diamond Bar, California, at
least 72 hours in advance of a regular meeting. At the end of the
regular meeting agenda, an opportunity is also provided for the public
to speak on any subject within Administrative Committee's authority.
Speakers may be limited to three (3) minutes each. |
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Attachments will be available at
the meeting.
Next Meeting: July 17, 2009 - 9:00 a.m.
Document Availability
All documents (i) constituting non-exempt
public records, (ii) relating to an item on an agenda for a regular meeting,
and (iii) having been distributed to at least a majority of the Committee
after the agenda is posted, are available prior to the meeting for public
review at the South Coast Air Quality Management District, Public
Information Center, 21865 Copley Drive, Diamond Bar, CA 91765.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov.
For further information, please contact: Tania
Christman; (909) 396-3029.
Adjournment
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