Administrative Committee Meeting

AGENDA
The public may participate at any location listed below.

September 12, 2008 - 9:00 a.m.

AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA 91765

Videoconference Locations

 

	ACTION - DISCUSSION - INFORMATIONAL ITEMS
1	Board Members' Concerns Any member of the Governing Board, on his or her own initiative, may raise a concern to the Administrative Committee regarding any AQMD items or activities. (no motion required)	Dr. William A. Burke, Committee Chair
2	Chairman's Report of Approved Travel (no motion required)	Dr. Burke
3	Approval of Compensation for Board Member Assistant(s)/Consultants (Any material, if submitted, will be distributed at the meeting.)	Dr. Burke
4	Report of Approved Out-of-Country Travel (no motion required)	Dr. Barry Wallerstein Executive Officer
	OCTOBER AGENDA ITEMS:
5	Appropriate Funds from Designation for Litigation and Enforcement and Authorize Amending/Initiating Contracts with Outside Counsel AQMD's District Counsel is currently being assisted in several lawsuits by the law firms of Woodruff Spradlin & Smart and Shute Mihaly & Weinberger.  These cases consist of the litigation on the Architectural Coatings Rules, the Priority Reserve Rule, cases involving “hot gas” with the California Public Utilities Commission and the FERC, and a lawsuit over a power plant project in Romoland. This action is to appropriate funds  from the Designation for Litigation and Enforcement to the District Counsel Budget, Professional and Special Services account, and to authorize the Executive Officer to amend or initiate contracts to expend these funds with Woodruff Spradlin & Smart and Shute Mihaly & Weinberger as well as firms on the pre-qualified list for outside counsel or other counsel approved by the Board.	Kurt Wiese General Counsel
6	Amend Existing Contract for Legislative Representation in Washington, DC The contract with Kadesh & Associates, LLC for legislative representation in Washington, D.C. expires on January 15, 2009.  The contractor has performed above expectations this year, and continued representation in Washington, D.C. is necessary to further AQMD policy positions at the federal level.  The current contract has an option for an additional one-year extension.  This action is to amend the contract with Kadesh & Associates, LLC for legislative consulting services in Washington, D.C. for Calendar Year 2009 in an amount not to exceed $221,500 for a one year period, which represents the current contract amount plus consumer price index increase. (This item was also reviewed at the September 12, 2008, Legislative Committee meeting.)	Oscar Abarca DEO/Public Affairs
7	Amend Contracts for Legislative Representation in Sacramento, California The current contracts for legislative representation in Sacramento expire on December 14, 2008 for both Tres Es, Inc. and Gonzalez Public Affairs.  The contractors have performed in an exemplary manner this year, and continued representation in Sacramento is necessary to further AQMD policy potions at the state level.  The current contracts have options for two one-year extensions.  This action is to approve the second one-year extension of the existing contracts for legislative consulting services in Sacramento for Calendar Year 2009.  Total contract amount shall not exceed $170,770 for Tres Es, Inc., and $114,400 for Gonzales Public Affairs, respectively for a one-year period, which is the current contract amount plus a consumer price index increase. (This item was also reviewed at the September 12, 2008 Legislative Committee meeting.)	Oscar Abarca
8	Execute Contract to Fund Air Quality and Public Health Related Project from Valero Penalty/Settlement On April 4, 2008, the Board authorized release of an RFP to seek projects for funding consideration in the areas of air quality mitigation, public health education, and public health treatment in communities within a 10-mile radius of the Valero Wilmington Refinery.  Seven proposals were received and reviewed.  This action is to execute a contract with IQAIR North America in an amount not to exceed $1.125 million for providing air filtration devices to schools in the Long Beach School District and Los Angeles Unified School District impacted by the refinery and other diesel-combustion sources.	Dr. Anupom Ganguli Asst DEO/Public Affairs
9	Amend Contract with Cordoba Corporation Contract for Additional Air Quality Institute Briefings The Board has previously approved contracting with Cordoba Corporation for Air Quality Institute (AQI) policy briefings.  This action is to amend the contract with Cordoba Corporation to expand AQI policy briefings to include labor, health-care groups, elected officials and other group leaders at the local and national level.  The focus will include federal and state off-set programs, federal transportation policies, and related air quality issues.  This action will increase the previous contract funding by an amount not to exceed $68,000, in order to plan, organize, and hold four additional events.	Dr. Ganguli
10	Execute Contract to Re-roof Headquarters Facility and Install Solar Photovoltaic Systems On February 1, 2008, the Board released an RFP to re-roof the headquarters facility and install a new photovoltaic (PV) system.  Of the three qualifying PV proposals, one is for a Building Integrated Photovoltaic (BIPV) system consisting of PV laminates applied to a roofing membrane while the other two proposed conventional crystalline silicon panels.  Due to the uniqueness of the BIPV product and the opportunity to test it side-by-side with conventional modules, staff proposes to install both BIPV and crystalline modules on the same roof above the Conference Center.  This action is to execute a contract with Solar Integrated Technologies, Inc., to: (1) re-roof the building in an amount not to exceed $646,563 from the Facilities Refurbishing Designation; and (2) install a BIPV system in an amount not to exceed $390,695 from the Clean Fuels Fund.  Further, this action is to execute a contract with PermaCity Corporation to install the crystalline silicon system in an amount not to exceed $392,922 from the Clean Fuels Fund.	Dr. Matt Miyasato Asst DEO/Science & Technology Advancement
11	Establish List of Prequalified Vendors of Mailing Services On June 6, 2008, The Board approved release of an RFQ for mailing services.  This action is to establish a new prequalified vendor list with more vendors than the current two-vendor list to ensure more competitive bids for mailing services.  This new list will be used for the next three years to purchase mailing services and supplies.	Eudora Tharp Asst. DEO Administrative & Human Resources
12	Issue RFP to Lease and Operate AQMD Headquarters Child Care Center The lease to operate AQMD’s Diamond Bar headquarters child care center will expire June 30, 2009.  This action is to issue an RFP to solicit proposals for leasing and operating the child care center for a ten-year period beginning July 1, 2009.	Eudora Tharp
13	Authorize Purchase of PeopleSoft and Network Servers On July 11, 2008, the Board approved release of an RFQ to select a vendor capable of providing replacements for the current PeopleSoft and network servers in the most cost effective manner.  As a result of successful responses to this RFQ, EDX Information Systems Inc. was identified as capable of providing these products.  This action is to authorize the purchase of HP Proliant DL580 G5 servers from EDX Information Systems Inc.  Funds ($171,137) for this purchase are included in the FY 2008-09 Budget.	Chris Marlia Asst DEO Information Management
14	Local Government & Small Business Assistance Advisory Group Minutes for June 13, 2008 (written report)	Dr. Ganguli
15	Review October 3, 2008 Governing Board Agenda	Dr. Wallerstein
16	Other Business Any member of the committee, or its staff, on his or her own initiative or in response to questions posed by the public, may ask a question for clarification, may make a brief announcement or report on his or her own activities, provide a reference to staff regarding factual information, request staff to report back at a subsequent meeting concerning any matter, or may take action to direct staff to place a matter of business on a future agenda. (Govt Code Section 54954.2)	Dr. Burke

Attachments will be available at the meeting.

Next Meeting:   October 10, 2008 - 9:00 a.m.

Document Availability

All document (i) constituting non-exempt public records, (ii) relating to an item on an agenda for a regular meeting, and (iii) having been distributed to at least a majority of the Committee after the agenda is posted, are available prior to the meeting for public review at the South Coast Air Quality Management District, Public Information Center, 21865 Copley Drive, Diamond Bar, CA  91765.

Public Comment Period
Members of the public may address this body concerning any agenda item before or during consideration of that item (Govt. Code Section 54954.3(a)). All agendas for regular meetings are posted at District Headquarters, 21865 Copley Drive, Diamond Bar, California, at least 72 hours in advance of a regular meeting. At the end of the regular meeting agenda, an opportunity is also provided for the public to speak on any subject within the Administrative Committee's authority. Speakers may be limited to three (3) minutes each.

All documents (1) constituting non-exempt public records; (ii) relating to an item on the agenda for a regular meeting; and (iii) having been distributed to at least a majority of the Administrative Committee after the agenda is posted, are available prior to the meeting for public review at the South Coast Air Quality Management District Public Information Center, 21865 Copley Drive, Diamond Bar, CA 91765.

Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon request, in appropriate alternative formats to assist persons with a disability (Gov’t Code Section 54954.2(a)). Disability-related accommodations will also be made available to allow participation in the Administrative Committee meeting. Any accommodations must be requested as soon as practicable. Requests will be accommodated to the extent feasible. Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30 p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.

For further information, please contact:  Tania Christman, tchristman@aqmd.gov; (909) 396-3029

Adjournment