AER-Web is a restricted system that
allows entry to only authorized users. All facilities that have
been identified as being subject to the annual emission reporting
requirements laid out in Rules 301(e) and 301(k)(10) will receive a letter
from AQMD that includes an Administrative User ID and password. This
Administrative ID and password is used to authorize other users to
access AER-Web for that specific facility as well as to enter and submit
data. In
this way, each facility can control who has access to enter, review, and
submit emission data through AER-Web. Users can include facility or
corporate staff and contractors or consultants. All additional users must be
authorized through the Administrative account. Full
instructions are provided below.Administrative Users
 A letter initiating the 2008 Calendar Year Annual Emission Reporting period
will be sent out by December 17, 2008 to each facility that has been
identified as being subject to the annual emission reporting requirements.
The Facility ID will appear in a box in the upper right-hand corner of the
letter. In the same box will be two additional items: a User ID
(in the form of a pseudo e-mail address) and a password that are exclusive
to the facility ID. These are the Administrative ID and password that
will be used to authorize other users as valid. Please see the image
at right for an example.
Each facility must assign at least one person as administrator; there can be
more than one administrative user. The
Administrative User ID must first be used to activate the Administrative account.
-
Update the "e-mail Id' field with the
e-mail address where you would prefer to receive AER-related information,
INCLUDING YOUR SUBMITTAL CONFIRMATION E-MAIL.
This will be your new Administrative User ID, which will also
be used to communicate important information to you during the reporting
period. Correct or enter all other required information (marked with a red
asterisk), including name, address, and security question and answer. Click
the "Update" button when all the required information has been
entered.
You are now ready to begin entering your data
into AER-Web. If other individuals need access to help with preparation of
your emission report, they can register and be authorized by you (using the
Administrative User ID log-in) so that you have control over who has
access to your emission data
Other Users
Registration and authorization for other users is a two-step process.
Step 1. User Registration
From a browser, each user should open the AER-Web on-line system by
typing
http://www.aqmd.gov/webappl/aer in the address field. The gateway
log-in page for all AQMD web-based applications will open.
Click on the "Create User ID" button in the center of the page. This will
begin the three-part account registration process.
- Select the AER application by clicking on the checkbox to the left of
"AER" in the list. Click the "Continue" button to
proceed.
- Select an application-specific role by clicking the appropriate
checkbox. There are two user roles defined for AER-Web:
|
AER Facility Administrator |
individual(s) who have the authority to
submit the final AER report to AQMD, and can enter data into both the
GHG forms and AER forms. |
| AER Facility User |
individual(s) who have the authority to
enter data into both the GHG and AER forms (but not to submit). |
More than one role can be selected. Click the "Continue" button to
proceed.
- Fill-in the information requested on the registration form (all fields
marked with an asterisk are required to be filled-in):
- Email ID, which serves as the login ID for all AQMD web
applications. This must be a valid e-mail address.
- Name (First, Middle Initial, and Last)
- Work Address (Street Number, Direction, Street Name, Suffix,
Appt/Unit, Cross Street, City, State, zip)
- Work Phone
- Fax
- Security Question and Answer
- Facility ID
On the lower half of this screen, you will see an image with
letters and numbers in it and a data field labeled "Image Text." This is a
security device called a "captcha" that prevents automated systems from
gaining entry to the AER system. Simply type the characters exactly as
displayed in the image file into the text field.
You must accept AQMD's
Terms & Conditions and
acknowledge that you have read the Privacy
Statement by marking the checkbox. Then click the Submit button to
submit your registration or click the Cancel button to exit the
registration process without any information being saved.
If necessary, you can click the Back button on any screen to move back
to the previous screens and change the information entered.
Once the registration has been submitted, the user will receive an e-mail
acknowledging the registration and providing an initial password.
However, your login will not give you access to AER until authorization is
complete (although you will be able to change your password at that point).
A second e-mail will be received when the login is authorized by the
facility's Administrative user.
Step 2. User Authorization
The Administrative User must log in to AER-Web (http://www.aqmd.gov/webappl/aer)
by entering the Administrative ID and password and clicking on
the go>> button.
Click on the AER link under "Browse Applications."
Click on the check box to the left of your Facility ID and click on the
"Select" button for Reporting Year 2008.
Click on the "Manage Users" link in the blue menu bar at the top of the
screen.
Mark the checkbox to the left of the name of the individual that you want
to authorize and a list of the available roles appears. Mark all roles that
you want the specific individual to have and click the "Save" button.
The newly authorized report preparer should now be able to access AER-Web
and your data using the e-mailed User ID and password received after
registering.
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